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Online Reimbursement

Overview

Kingdee K/3 Online Reimbursement provides a platform for employees to query their loan applications, expense claim status, reimbursements and loan balance.  Managers can approve loan and reimbursement documents based on a pre-defined approval workflow. The system processes can either be conducted online on the system, through an SMS center or through the Mobile Business platform.

The Online Reimbursement platform is designed on a Browser/Server architecture, therefore the system is a pure web app with no client installation requirements. The web-based platform ensures that geographical distances do not affect system implementation and usage, ensuring that employees located in different regions can easily access the system to submit their loan and reimbursement applications. The Online Reimbursement module is well-integrated with the Expense Budget, Capital Budget and the Expense Management modules, providing a comprehensive expense processing solution. This module is also integrated with the General Ledger, Accounts Payable and Cash Management modules, providing a single solution for internal payables management, ensuring that personnel expenses, manufacturing overheads, sales expenses and administrative expenses are management more efficiently.

Business Workflow

 

Functions

Budget Control

The Budget Control platform allows users to set control policies for Expense Budgets. The Loan document can be generated from the Capital Budget and the reimbursement document from the Expense Budget. Document approval is controlled by the Budget Control platform. The Capital Budget helps enterprises effectively control loans to improve the capital flow cycle.  The Expense Budget helps the enterprise reduce unnecessary expenditure in operating expenses. The automatic budget controls in the system ensure managers get to spend more time on internal control flows, thereby optimizing their efficiency.

Loan Management

The day-to-day processing of Expense Loan Requisitions and Travel Loan Requisitions are controlled through the Loan Management system. It provides a multi-level approval workflow to approve expense requisitions. The approval workflow and the application status can be easily viewed by employees and managers, providing a more transparent method to follow-up on expense and travel loan requisitions. The To-do Flows, Running Flows, Finished Flows, and My Applications functions help users rapidly and easily search information related to loan requisitions. The loan documents in the Online Reimbursement module can be directly transmitted to the Expense Management module for subsequent financial processing, reducing the need for repetitive entry of the same data by the finance department staff.


 

Reimbursement Management

The day-to-day processing of expense and travel expense reimbursements can be managed in the Reimbursed Management system. Reimbursement documents can be generated from Expense Budgets, activities/business opportunities/service requests in the CRM module, or the loan document. Reimbursement documents supports multi-level approval and the approval workflow can be viewed by employees and managers, giving them a clear view of the approval status thereby improving process transparency. The To-do Flows, Running Flows, Finished Flows, and My Applications functions help users rapidly and easily search for information related to reimbursement documents. The reimbursement documents in the Online Reimbursement module can be directly transmitted to the Expense Management module for subsequent financial processing, thereby reducing the need for repetitive data entry by finance department staff.

 

Reminders

The reminders system can be used to send appropriate reminders to different users, through internal system messages, SMS and E-mail. The system can automatically send approval reminders to appropriate users to approve relevant documents. Reimbursement applicants and managers can also send messages to each other in case of clarifications required for reimbursement applications. ,

Diversified Data Query

Applicants and managers can easily query reimbursement documents, payments and loan balance at any time using the query function.