Overview

Kingdee K/3 Expense Budget is designed for budget department staff who manages expense budgets. The module includes functions to, plan, control and analyze budgets for depreciation expenses, salary expenses, manufacturing overheads, administrative expenses, sales expenses, financial expenses, investments, and other expenses. The Expense Budget is integrated with the Expense Management module, allowing it to manage and control all reimbursed expenses as well. Through the Expense Budget module users can query the difference between the budget plan results in this module against the plan results in the Budget Management module.

The Expense Budget helps enterprises manage various expenses and reduce operating expenditure. This module is seamlessly integrated with Expense Management, Online Reimbursement, Business Budget, Capital Budget, Budget Management, Business Intelligence Analysis, and other management modules and provides a complete and comprehensive budget management solution.

 Business Workflow

Functions

 Budget Scheme Settings

Budget scheme management allows users to setup detailed cross-period budget schemes. The scheme period is maintained in days and there are multiple control options for the budget scheme execution. Based on the scheme that is enabled and the scheme period and its control policy, the system automatically controls business functions of each department as per the defined budget policies.

 Budget Control Platform

The Budget Control Platform allows users to set control policies for the Expense budgets. It places controls on creation and approval of Expense Reimbursement, Travel Expense Reimbursement and Expense Transfers, based department, business representative, budget item or budget account. There are four budget control modes; No Limit, Prompt, Password and Strict Control. This allows enterprises greater business control based on established budgets, while at the same time the flexibility to modify the control based on real-world situations.

Budget Authorization Management

The Budget Authorization Management function provides comprehensive user-rights management for Expense Budgets. Through this function, budget master data access rights, budget approval rights, report query rights and multi-level budget approvals can be setup. Strong user-rights control enhances data security and protects the enterprise’s privacy.

 Depreciation Expense Budget

The Depreciation Expense Budget enables users to budget depreciation expenses on fixed assets, which helps enterprises forecast depreciation expenses more accurately. Users can create a Depreciation Expense Budget and maintain details such as the department to which the depreciation expense is allocated, the depreciation amount and other cost items.

 Salary Expense Budget

The Salary Expense Budget enables users to budget employee salary expenses. Users can create Salary Expense Budgets and maintain details such as salary item, payable amount and predicted payments. This budget helps enterprises improve salary expense forecasting.

 Manufacturing Overhead Budget

The Manufacturing Overhead Budget enables users to budget manufacturing overheads. Users can create the budget and maintain details such as overhead reason, department, overhead amount and cost items.

 Administrative Expense Budget

This function can be used to budget Administrative Expenses. Users can create the Administrative Expense Budget and maintain details such as expense reason, department and business representative.

Sales Expense Budget

This function can be used to budget Sales Expenses. Users can create the Sales Expense Budget and maintain details such as  the department, business representative and products.

 Financial Expense Budget

This function can be used to budget Financial Expenses. Users can create the Financial Expense Budget and maintain details such as the department and business representative.

 Investment Budget

This function can be used to budget Investments. Users can create the Investment Budget and maintain details such as the investment reason, investment item and department.

Other Expense Budget

This function can be used to budget Other Expenses. Users can create the Other Expense Budget and maintain details such as the department and element items.

 Budget Analysis

The Expense Budget module has a Cross-period Expense Budget Execution Analysis report that compares the approved budget against actual data. These reports can be filtered based on parameters such as department, business representative, supplier, or expense item, thus helping enterprises monitor budget process in real time.

 Budget Check

Through the Budget Check function, users can easily compare the Expense Budgets against data from the Budget Management module. This ensures that enterprises have better control over their short-term and long-term budget goals.